Fair Data Processing Notice

Fair Processing Notice


    Date Published: 24-05-2018



Anglo European Stud Book UK understands that your information is important and in the wrong hands it poses a risk to your rights and freedoms. In order to help you protect your information this notice will explain what information we collect, why we collect it, what we do with it, how long we keep it for, who can access it and what your rights are.

What we need

We need to collect the following information;

  • First and Last Names 
  • Addresses 
  • Contact details 
  • Email addresses
  • Telephone Numbers 

Why we need it

We need to collect this information to:

  • To ensure that we can fulfil requests in regards to issuing passports 
  • Changing ownerships 
  • Updating passports 
  • To allow us to send covering certificates to owners at request
  • To inform breeders of Grading dates
  • To send brochures and magazines ordered by customers

What we do with it

Under Data Protection legislation, organisations are required to process personal data transparently and fairly. To meet this requirement they are under a duty to supply data subjects with a Privacy Notice.

We do not use automated decision-making 

How long we keep the data

We generally retain your information for 35 years (unless you contact us requesting that we remove you data).

How will it affect you

There are no direct effects.

Who can see the data

The parties that can access this information are;

  • Our IT Department 
  • Employees/Staff working for the Anglo European Stud Book.
  • Mailing Companies for requested magazines. 

How we protect it

  • We ensure that we have updated security software to protect our data
  • All files and data is backed up
  • Ensure that we have secure passwords to our admin 
  • We have a procedure in plan that we follow strictly incase of a data breach.
  • Ensure that all new staff are fully trained in data protection


You have a right to:

  • Request a copy of the data we hold on you
  • Request that we correct or update the data that we hold on you. 
  • Request that we delete the information we hold on you.
  • Request that we keep your data but do not use it
  • Request that we send a copy of your data to another organization
  • Object to how we are using data. 
  • Raise a complaint with the Information Commissioner’s Office about us.  
  • Take us or the Information Commissioner’s Office to court 

Additionally, we must inform you of the following:

  • If we suffer a data breach and your data is affected in a way that it poses a risk to your rights and freedoms.
  • If we carry out your request to correct/update, erase or not use your data 


Contact information


Contact Details for the controller of your data:

Joris Van Den Oetelaar ( Managing Director)


Contact Details for the Data Protection Officer

Hannah Legrand 

01293 871701

[email protected]